Invoice templates and PDF
Choose how your invoices and quotes look, the paper size, and what's printed on the PDF.
Every invoice uses the same template — change it once and all invoices, including existing ones, follow.
Choose a template
Open Workspace → Settings and expand Template & PDF.
Under Invoice template, pick a design.
Select Save changes.
The invoice page shows which template is in use, next to its status.
Free templates
Classic, Modern, Slate, Emerald, Crimson, Ocean, Sunset, Noir, Teal and Royal — the same layout in different colours and header styles: a plain header, a colour banner, a centred header or a side rail.
Pro templates
Formal documents for tax filing and deliveries. They're marked Pro and are available on any paid package.
| Template | What's different |
|---|---|
| VAT Invoice | Ruled table, tax split into its levies, amount in words |
| Corporate | Letterhead banner with a signature block |
| Executive | Serif type, centred letterhead, amount in words |
| Delivery Note | Ruled table with receipt signatures, amount in words |
| Tax Formal | Levy breakdown, declaration and signatures, amount in words |
Choose what shows on the PDF
In the same Template & PDF section, under Show on the PDF:
- Notes — the invoice's notes and your footer note.
- Signature — your signature image, from Company details.
- Paid stamp — a PAID stamp on invoices that are paid in full.
Paper size
Open Workspace → Settings → Printers & scanner and choose the Paper size under Invoice printer: A4, Letter, A5 or Legal. It applies to invoice and quote PDFs.
Numbers, dates and tax ID
Workspace → Settings → Primary invoice settings controls:
- Default currency — used by new invoices
- Date format — for example Jun 28, 2026 or 28/06/2026
- Tax ID label and Tax ID number — for example TIN and your number
- Invoice number prefix and Next invoice number — for example INV- and 1001
Download the PDF
Open an invoice and select Download, or use the download icon in the invoice list. Quotes have a Download button too.
Related
- Company details — logo, address, signature and footer note
- Receipts and printers — till receipt designs